Agency Response to COVID-19: July 24, 2020


July 24, 2020

To Employees, Parents, Families, Caregivers and Directors of the Board

NEW: Traveling this summer? Need help on finding the rules? To help navigate the varied rules, the Canadian Travel & Tourism Roundtable — a new travel and tourism lobby group — has created an interactive map to assist Canadian travellers. People can plug in their home province and their potential destination to find out what travel restrictions they may face though they are reminded that the rules may change quickly and they should always verify the rules with the proper authorities:

Reminder: Regardless of Provincial rules all E3 employees who choose to travel outside of the province will be required to self-isolate for two weeks upon return to Ontario and test negative for Covid-19 within those two weeks. (By authority of Ontario Regulation 145/20)

The Ontario State of Emergency has been extended to July 29th. The province of Ontario legislature has approved a new Bill “The Reopening Ontario (A Flexible Response to Covid-19) Act 2020.” This comes in effect July 24th and is valid for 1 year. This will allow the emergency orders to stay in place, be extended or be removed as needed, while allowing the economy to re-open. No new orders can be created. It will allow the ability to move more freely to respond to the changing COVID 19 environment.

Mandatory mask wearing is now in effect in most of Ontario indoor public spaces as well as public transit. Please ensure that your masks are kept clean, wash hands before and after touching your mask, removing from the sides. When outdoors with individuals we support, the mask must be worn.

Phase 3 of reopening Ontario is in full force in most regions except Peel, Toronto and Windsor. This allows for most businesses to resume fully under the health measures of physical distancing, masking and cleaning protocols. Indoor gatherings are permitted to 50, with physical distancing and outdoor gathering of 100 people, given appropriate physical distancing.

Visits to backyard residences are in place, as well as the backyard of 250 Peel. Visits will be limited to 2 family members for 2 hours. Family members must be screened in with temperature taken. Family members must wear a mask, covering nose, mouth and chin, clean hands and maintain physical distancing (no touching). Visits must be planned with the manager to ensure adequate time between visits. All areas must be cleaned prior and after the visit. The visits take place outside and we must ensure physical distancing from all other house mates and staff. Covid test attestation is no longer required.

MCCSS will be conducting unannounced inspection visits to monitor our approach to Covid-19 and QAM requirements. The inspector will wear a mask and gloves and practice physical distancing from everyone in the house.

Review our article in CollingwoodToday. Thanks to Katie and Kelly for a fabulous job! :

Tots’n’Tykes Child Care Centre is planning for reopening soon; the team selected comes with complementary skills to address the stringent requirements. Painting is currently being done, using the Reggio Emilia approach to learning, where the child can explore as they wish and direct their learning. A new application, HiMama, is being implemented to increase a two way communication with families and provide ease of documentation, including pictures.

EarlyON continues to deliver program virtually. Some EarlyON regions are starting outdoor events with very strict guidelines. Simcoe County remains virtual. Going forward, virtual will be included in the daily offerings of the centre.

Following Facebook? Follow “Can’t Read, Can’t Write, Here’s My Book” where Michael Jacques, speaker and advocate for individuals with disability, shares his activities during Covid and links up with others via Zoom.

Town halls will be held every two week. We will alternate between Tuesday and Thursday, with 2 consecutive at 3:15 PM and the next two at 7:15 AM. Should the need arise for weekly town halls, these will be reset.

We want to thank all employees at all levels- Direct Support Professionals in the home and community, the administrative team organizing logistics, managers who are available and children and family services available to parents and caregivers during this challenging period of history.

Individuals we support
• PLEASE INFORM MANAGEMENT SHOULD SOMEONE NOT BE WELL IN THE HOME. This is the normal practice at any other time as individuals will get sick. We need to ensure that they stay healthy.
• Family visits are suspended until further notice
• Practice physical distancing in the homes. Move furniture around to provide distance and stagger mealtimes to avoid close contact.
• Physical distancing should be practiced in vehicles as well. Few individuals should travel together and all surfaces should be cleaned after the drive
• All utensils, bowls should be individualized. No sharing of snack bowls. The dishwasher should be used for all dishes.
• Please record every individual’s temperatures morning and evening. This should be done in daily notes in Sharevision. If the person’s temperature is above the norm, please contact your manager. Normal temperature is 36.5 to 37.2 Celcius.

• PLEASE DO NOT GO TO WORK SICK. Call your manager.
• Surgical masks are to be worn at all times in homes and when out with individuals, such as in cars or even walking. Please use only one mask per shift. Mask MUST be put on upon entrance into the home, after hand washing, at the door. Please do not walk through common areas without a mask on. Please review the PPE videos and ensure you record the viewing and understanding.
• Physical distance from each other in the homes. Move furniture around to provide distance and stagger mealtimes to avoid close contact.
• Physical distancing should be practiced in vehicles as well. Few individuals should travel together and all surfaces should be cleaned after the drive
• Cleaning practices:
o Night and day shift employees should clean together at the beginning and end of shift. This will result in a clean setting for the new staffing group. The process should take you approximately 10 minutes. Use Spray 9 for its anti-virus properties
o Ensure indoor and outdoor doorknobs are cleaned, as well as high touch items like remote controls, light switches
o Ensure that offices are also cleaned o Dishes should be cleaned with appropriate practices and following infection control practices.

Children Services
• Virtual activities with EarlyON are on Facebook and through virtual classroom/support! You can also call the Centre in Collingwood or Alliston. Both sites remain open.
• EarlyON virtual calendar is posted.
• Follow on FB and visit the E3 website for more information.

Basic information
• Please wash hand with soap and water, 20 seconds, using a proven hand washing technique.
• Surfaces should be cleaned twice daily according to protocol.
• Public Health distancing measures will remain in place for the foreseeable future.

Our sources

Practice Good Respiratory Etiquette
• Wash your hands often with soap and water, for 20 seconds, or use hand sanitizer when soap and water are not available;
• Avoid touching your eyes, nose, and mouth unless you have just washed your hands with soap;
• Cover your coughs and sneezes with a tissue or your arm, not your hand;
• If you or a member of your family are sick, stay home. And please, do not visit our programs or residences to limit the chance those in our care from becoming ill.

Your Steering Committee:

Christine Vallis-Page Scott Kelly Peter Doner
Tracy Nancekivell Patricia Green Lori McKean
Heather Grasman Deborah Sauvé (JH&SC) Irene Currie(JH&SC)
Salvina Lutz (JH&SC) Kim Saunders Nancy MacDonald
Cindy Boyce Robin Galati Melanie Cathcart
Shannon Mathieson Rachel Leferink

Visit our website for all the memos under about us > news.

Keep in mind that directions will change rapidly and will require fluidity. These are unusual times and we are thankful for your continued support.


We thank you for your dedicated work and support to some of our most vulnerable Ontarians.

Best regards,

Christine Vallis-Page