Administrative Assistant, People and Culture – Summer Youth
E3 Community Services Inc.
Location: Collingwood, ON
Closing Date: end of April, 2025
Salary Range: $17.50 per hour
Number of open positions: 1
Application Method: upload your cover letter and resume below this job posting on company website or email recruitment@e3.ca
Life’s too short for the wrong summer job!
Are you interested in business and looking for meaningful work in an office environment? If you said “yes” then we may have the summer job for you.
E3 Community Services Inc. is a multi-service agency offering a broad array of supports for children, and adults with developmental disabilities. The agency also provides programs to the broader community such as Day Care and EarlyON, as well as services such as ReUse Centre and Oasis by the Bay Vacation Suites.
Who We Are Looking For:
We are seeking a detail-oriented and organized Administrative Assistant, People & Culture to provide essential administrative support within the People & Culture department. This role contributes to compliance with the Employment Standards Act (ESA), Accessibility for Ontarians with Disabilities Act (AODA), Occupational Health and Safety Act (OHSA), Ontario Human Rights Code, and the principles of Diversity, Equity, Inclusion, Accessibility, and Belonging (DEIAB).
The ideal candidate values confidentiality, accuracy, and efficiency while supporting HR and administrative functions.
General Responsibilities:
Administrative Support
- Assist with the maintenance of confidential employee records, ensuring compliance with ESA, AODA, OHSA, Ontario Human Rights Code and MCCSS
- Participate in preparation for annual MCCSS compliance audit
- Support the coordination of employee training and accurate training records
- Assist in maintaining compliance-related documentation, including health & safety records, employee files, and policies
- Positively contribute to emerging DEIAB initiatives
- Ensure that sensitive information is processed and stored in compliance with privacy laws and organizational policies
- Digitize hard copy files to ensure digital copies of physical records are maintained
- Provide administrative support to People & Culture team projects as assigned
Recruitment and On-boarding
- Assist with recruitment activities, including reviewing resumes, conducting pre-screening, and scheduling interviews
- Ensure new hire documentation is collected, processed, and properly stored
- Maintain recruitment-related documentation and tracking systems
Health & Safety
- Assist with maintaining health and safety documentation, including training records and compliance logs
- Support the coordination of health and safety training sessions
- Ensure incident reports and other health and safety documentation are properly stored and maintained
Qualifications:
- Working towards a degree or diploma in Human Resource Management or has experience in human resources
- Basic understanding of ESA, AODA, OHSA, Ontario Human Rights Code
- Familiar with DEIAB principles
- Excellent customer service and communication skills
- Proficient in Microsoft Office Suite and digital record-keeping
- Strong attention to detail and ability to handle confidential information with discretion
Requirements:
Must be:
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between 15 and 30 years of age (inclusive) at the start of employment;
- a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and regulations
- legally entitled to work according to the relevant provincial / territorial legislation and regulations.
Position is available for 12-16 weeks, working 35 hours per week beginning in May 2025
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Submit your application:
Accommodation will be provided in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).
E3 is committed to supporting a culture of diversity and inclusiveness across the organization. We believe in equal opportunity and it is our priority to ensure a barrier-free recruitment and selection process.
If you are contacted for a position, please notify Human Resources of any accommodation needs you may have during the selection process. Information received regarding the accommodation needs of applicants will be addressed confidentially.
We thank all respondents for their applications but only those selected for an interview will be contacted.